CompanyName

String

No

Carrier’s common name

RMISCarrierID

Integer

No

RMIS unique ID for the carrier

TaxID

String

Yes

Obsolete. This node will always be blank.
Note: typically TaxID information will be shown in the < W9> section if available (only to CRS+customers).

MCNumber

String

Yes

Unique number for Interstate carriers provided by the US DOT

DOTNumber

String

Yes

Unique number for carriers provided by the US DOT for Interstate and some Intrastate carriers

Address1

String

Yes

Mailing address of carrier gathered either via the US DOT, if the DOT has not mailing address on file, the physical address is used.

Address2

String

Yes

City

String

Yes

St

String

Yes

State Code or Province Code

Zip

String

Yes

ZipCode or Can Postal Code

Contact

String

Yes

Primary contact information for carrier

Title

String

Yes

Phone

String

Yes

Email

String

Yes

Payto

String

Yes

Remittance Address if provided, typically only available for carriers that have participated in our CRS+ process.

PaytoAddress

String

Yes

PaytoCity

String

Yes

PaytoSt

String

Yes

PaytoZip

String Yes

ClientsCarrierID

String

Yes

Client’s ID for a carrier mapped into the RMIS System. Can be null if client has not mapped an ID into the system. Some clients may map more than one ID per carrier. The first ID will be shown in this field, but all fields will be shown in the

<

ClientsCarrierIDs> node. This field is kept for backward compatibility.

insdIntraStateNumber

String

Yes

State carrier ID for intrastate carrier. Note: not all states provide state IDs. Will always be null for interstate carriers.

insdIntraStateState

String

Yes

State/Province code for intrastate carrier. Will always be null for interstate carriers.

DUNs

String

Yes

Carrier’s self reported Dun and Bradstreet ID. (Only provided for carriers participating in selected CRS+ programs.)

PaytoAddress2

String

Yes

Remit address line 2 if available.

PaytoCountry

String

Yes

Remit country code. Usually “USA” or “CAN”

Contacts

Can be empty but not null

Collection of

<

Contact> elements. Only provided when carrier has participated in CRS+ program, will otherwise be empty.

ClientsCarrierIDs

Can be Empty but not null

Collection of

<

ClientsCarrierID> elements. Will contain a collection of 0 or many client IDs mapped to this carrier in the RMIS system.

Contact Type

String

50

No

The Type of Contact: eg. CORPORATE, SALES, DISPATCH, etc.

CompanyName

String

50

Yes

Recap of the Company Name for this contact.

Name

String

50

Yes

Full name provided by the contact.

Title

String

50

Yes

Phone

String

50

Yes

Fax

String

50

Yes

Cell

String

50

Yes

Email

String

50

Yes

TimeStamp

DateTime

50

No

Date/time that the W9 was submitted to RMIS.

TaxID

Integer

50

No

The unencrypted TaxID provided. Note: a user can either provide an SSN or a EIN. Whichever is supplied will be shown in this field.

CoName

String

50

No

Company name provided by the carrier on their W9. This may be different from their DOT company name. Note: for IRS purposes, this is the name that must match the IRS name on the carrier’s tax return.

BusinessName

String

50

Yes

This is the BusinessName or DBA name. This is NOT used for IRS matching purposes.

CompanyType

String

50

Yes

This is the IRS ‘Federal Tax Classification’ such as Individual/sole proprietor, C Corporation, Partnership, etc.

IsLimitedLiabCo

String

50

Yes

True or False

LimitedLiabTaxClass

String

50

Yes

String entered if “Limited liability company” is checked.

IsExemptPayee

String

50

Yes

True or False depending on if “Exempt Payee” is checked on W9 form.

Address

String

50

Yes

Address entered on W9 form.

City

String

50

Yes

St

String

50

Yes

Zip

String

50

Yes

ContactName

String

50

Yes

Matches the contact who completed the online W9.

TINIsValid

String

50

Yes

Available with TIN matching ONLY. Will be true/false. True means that CoName and TaxID match the IRS records.

TINValidationReason

String

50

Yes

Result of test. Will usually be “TIN and Name combination matches IRS records.” When there is a good match. If match fails, will usually be “TIN and Name combination does not match IRS records.” Or “TIN entered is not currently issued.”

TINCheckedDate

String

50

Yes

DateTime RMIS validated the TIN with the IRS.

TINCheckedBy

String

50

Yes

The name of the person or automated process that performed the IRS match.

TaxClassOther

String

50

Yes

TaxClass if provided on W9, usually blank.

TaxID-EIN

String

50

Yes

For systems that require SSNs and EINs to be stored separately. If an EIN is supplied, it will be shown here, and SSN will be blank.

TaxID-SSN

String

50

Yes

For systems that require SSNs and EINs to be stored separately. If an SSN is supplied, it will be shown here, and EIN will be blank.

YearsInBusiness

Integer

50

Yes

FlatBeds

Integer

50

Yes

DryVans

Integer

50

Yes

RefrigeratedVans

Integer

50

Yes

RGN

Integer

50

Yes

StepDecks

Integer

50

Yes

Maxi

Integer

50

Yes

DoubleDrops

Integer

50

Yes

PayeeType

String

50

Yes

PaymentMethod

String

50

Yes

Carrier’s preferred method for receiving payment.

AccountsPayableContact

String

50

Yes

Obsolete. This data is now usually captured in the Carrier.Contacts node.

AccountsPayablePhone

String

50

Yes

DispatchContact

String

50

Yes

Obsolete. This data is now usually captured in the Carrier.Contacts node.

DispatchPhone

String

50

Yes

DrAfterHrsContact

String

50

Yes

Obsolete. This data is now usually captured in the Carrier.Contacts node.

DrAfterHrsPhone

String

50

Yes

OtherContact

 String

50

Yes

Obsolete. This data is now usually captured in the Carrier.Contacts node.

ExpectFirstMoveTime

String

50

Yes

Carrier’s expectation of when the first load needs to move after registration, used in client’s software to prioritize processing. Typical options are: Within 4 Hours Within 24 Hours Greater than 24 Hours

EmailReceived

String

50

Yes

Does carrier consent to receive emails from the client.

PreferredOrigins

String

50

Yes

Obsolete. Superceded by Operating Areas collection.

PreferredDestinations

String

 50

Yes

Obsolete. Superceded by Operating Areas collection.

DifficultiesLoadsState

String

 50

Yes

Obsolete. Superceded by Operating Areas collection.

PreferredLanes

String

50

Yes

Obsolete. Superceded by Operating Areas collection.

CompanyRep

String

50

Yes

IsSpecialContract

String

50

Yes

PrimaryEquipmentType

String

50

Yes

DaysToPay

String

50

Yes

Obsolete. This data is now usually captured in the Carrier.Contacts node.

Factory

String

50

Yes

Does the carrier use a Factoring Company. (Spelling should be Factor, but misspelling is preserved for backward compatibility.)

SCAC

String

50

Yes

HasSmartwayCert

String

50

Yes

Carrier self-reported certification.

HasFastCert

String

50

Yes

Carrier self-reported certification.

HasCarbCert

String

50

Yes

Carrier self-reported certification.

HasTwicCert

String

50

Yes

Carrier self-reported certification.

HazMatCertified

String

50

Yes

Carrier self-reported certification.

HazMatExpirationDate

String

50

Yes

If carrier self-reports HazMat certification, they will also self-report the expiration date.

HazMatCertVerifiedByRMIS

String

50

Yes

If client subscribes to HazMat verification, RMIS will indicate in this field if the HazMat has been verified via PHMSA.gov.If the client does not subscribe, the value will always be false.

HasSafetyPermitHM232

String

50

Yes

Carrier self-reported certification.

TractorCount

Integer

50

Yes

IntermodalTrailerCount

Integer

50

Yes

TankerTrailerCount

Integer

50

Yes

BulkTrailerCount

Integer

50

Yes

OtherTrailerCount

Integer

50

Yes

MinorityWomanOwned

String

50

Yes

Diversity Information: Carrier self- reports if they are a minority or woman owned enterprise. If the carrier reports this, the type will be shown in this field. Example: Woman Owned, Veteran Owned, etc.

SmallBusinessType

String

50

Yes

Diversity Information: Carrier self- reports if they declare themselves to be a Small Business.

DiversityCertAgency

String

50

Yes

If the carrier reports themselves to be minority/woman owned, they can report which agency has certified them.

SafetyMsgAgreement

String

50

Yes

Obsolete. Not currently used.

NoW9

String

50

Yes

Carrier self-reports that they do not require a W9. Only used for clients who have a WC waiver page on their registration.

WcWaiverDate

String

50

Yes

Date that carrier says they do not require WC coverage. Only used for clients who have a WC waiver page on their registration.

WcWaiverContact

String

50

Yes

Carrier contact certifying that carrier does not require WC coverage. Only used for clients who have a WC waiver page on their registration.

Vans48foot

Integer

50

Yes

Reefer48foot

Integer

50

Yes

Vans53foot

Integer

50

Yes

Reefer53foot

Integer

50

Yes

CompanyDrivers

Integer

50

Yes

Teams

Integer

50

Yes

OwnerOperators

Integer

50

Yes

HasMexInterchange

String

50

Yes

Carrier self-reports that it has Mexican Interchange authority.

HasCanAuth

String

50

Yes

Carrier self-reports that it has Canadian Authority.

PadWrap

String

50

Yes

Straps

String

50

Yes

TriAxleVans

String

 50

Yes

VentedVans

String

50

Yes

HeatedVans

Integer

50

Yes

GarmentTrailer

Integer

50

Yes

SuperVan

Integer

50

Yes

WalkingFloor

Integer

50

Yes

OpenTop

Integer

50

Yes

StraightTrucks

Integer

50

Yes

CargoVan

Integer

50

Yes

Hopper

Integer

50

Yes

Dump

Integer

50

Yes

HasCTPATCert

String

50

Yes

Carrier self-reported certification.

WcWaiverContact

String

50

Yes

Carrier contact certifying that carrier does not require WC coverage. Only used for clients who have a WC waiver page on their registration.

OperatingArea

XML

See below

Modes

XML

See below

Commodities

XML

See below

CorrectiveActionPlans

XML

See below

AdditionalFields

XML

See below

Coverage Node Header

String

50

Yes

The coverage node contains two attributes for easy parsing: CoverageDescription and Status. These are also expressed as nodes within the coverage, and are identical.

CoverageDescription

String

50

No

The type of coverage. Eg. Cargo, Auto, etc. Each carrier will only have ONE active coverage type at a time.

Status

Integer

50

Yes

There are four basic statuses: Valid, Due-To-Expire, No- Current-Info and Empty.

Valid = the coverage is currently in force;
Due-To-Expire = the coverage is in force, but is within 30 days of expiration;
No-Current-Info = the coverage might be expired, cancelled or not yet effective.
Empty = there is no coverage for this type on file in the RMIS system.

EffectiveDate

Date

50

Yes

The effective date of the coverage.

ExpirationDate

Date

50

Yes

The expiration date of the coverage.

CancelDate

Date

50

Yes

The cancellation date of the coverage, if not cancelled, will be empty.

PolicyNumber

String

50

Yes

The policy number of the coverage.

Producer

String

50

Yes

The Insurance Producer (Insurance Agent) of the coverage.

ProducerPhone

String

50

Yes

ProducerFax

String

50

Yes

ProducerEmail

String

50

Yes

Underwriter

String

50

Yes

The Insurance Company that is providing the coverage.

Confidence

String

50

Yes

A value of “High” or “Low” describes if RMIS believes that this Producer has a history of providing reliable certificate updates, or if the certificate updates are expected to be supplied.

HIGH = RMIS has good experience with this producer and RMIS is named as the Certificate Holder.

LOW = RMIS is not listed as the Certificate Holder (so might not receive updates) or the Producer is known to not supply timely updates to RMIS.

RMISCertID

String

50

Yes

The RMIS internal ID for the host certificate. (Used for troubleshooting.)

RMISCovgID

String

50

Yes

The RMIS internal ID for this coverage. (Used for troubleshooting.)

LastCertUpdate

Date

50

Yes The last date and time RMIS updated this coverage in the RMIS system.

ConfidenceMsg

String

500

Yes

Information about the confidence of the certificate suitable for displaying in the client’s software. For display purposes only.

RMISImageID

Integer

50

Yes

The unique ID in the RMIS system of the scanned image of the Certificate that hosts this coverage. Clients can use this ID to fetch the image file using the RMIS Image API.

The ImageID may be empty if the certificate does not show RMIS as the Certificate Holder.

<Limit>

Will contain a list of limit records depending on how many limits are listed on the certificate. See description below.

<CoverageDetail>

Will contain a list of Coverage ‘Categories.’ This will contain the collection of checked checboxes within this coverage.

Example, if a coverage has 2 checkboxes set on the certificate the <CoverageDetail> node will have 2 records. UNCHECKED boxes will have NO records.

See description below.

Limit Node Header

String

50

No

The limit node contains three attributes for easy parsing:
LimitDescription = the name of the limit as shown on the certificate.
Note: Limit descriptions can vary wildly, RMIS will always list the limit AS SHOWN on the certificate.
LimitAmount = the amount of the limit.
IsCargoSynonym = Since limit descriptions can vary so dramatically,
RMIS will tag certain limits as a “Cargo Synonym” if it is know that this limit can be evaluated as a CARGO limit.
Example “Load Limit” can be used as a Cargo limit, and the “IsCargoSynonym” will be True.
IsAutoSynonym = Since limit descriptions can vary so dramatically, RMIS will tag certain limits as a “Auto Synonym” if it is know that this limit can be evaluated as an AUTO limit.
Example “Limit of Liability” can be used as an Auto limit, and the “IsAutoSynonym” will be True.

The synonym system assists client software in evaluating if a limit can be used to meet Cargo or Auto business rules.

LimitDescription

String

50

No

The name of the limit as shown on the certificate. Note: Limit descriptions can vary wildly, RMIS will always list the limit AS SHOWN on the certificate.

LimitAmount

Decimal

50

No

Amount of the Limit in US Dollars. If the coverage is empty, the limit will be shown as 0.

RMISLimitID

Integer

50

No

The internal unique ID in the RMIS system for this limit. (Used for troubleshooting.)

Description

String

50

No

The description will describe the value shown on the certificate. This is typically the name of the CHECKBOX on the certificate that is CHECKED or TRUE.

• *NOTE:** checkboxes that are NOT checked or empty are NOT shown in the XML result as a record.

dot_DocketNumber

String

50

No

MC# / Docket Number

dot_USDOTNumber

String

50

No

US DOT Number

dot_CommonAuthority

String

1

Yes

Common Carrier Authority A = Active N = None

*

this data is used by RMIS to determine if carrier has current authority

dot_ContractAuthority

String

1

Yes

Contract Carrier Authority A = Active N = None

*

this data is used by RMIS to determine if carrier has current authority

dot_BrokerAuthority

String

1

Yes

Broker Authority A = Active N = None

dot_PendingCommonAuthority

String

1

Yes

dot_PendingContractAuthority

String

1

Yes

dot_PendingBrokerAuthority

String

1

Yes

dot_CommonAuthRevocation

String

1

Yes

dot_ContractAuthRevocation

String

1

Yes

dot_BrokerAuthorityRevocation

String

1

Yes

dot_Passenger

String

50

Yes

dot_HouseholdGoods

String

50

Yes

dot_BIPDRequired

String

50

Yes

dot_CargoRequired

String

50

Yes

dot_BondSuretyRequired

String

50

Yes

dot_BIPDOnFile

String

50

Yes

dot_CargoOnFile

String

50

Yes

dot_BondSuretyOnFile

String

1

Yes

dot_AddressStatus

String

1

Yes

dot_DBAName

String

1

Yes

dot_LegalName

String

1

Yes

dot_Business_Addr

String

1

Yes

dot_Business_City

String

1

Yes

dot_Business_St

String

50

Yes

dot_Business_Country

String

50

Yes

dot_Business_Zip

String

50

Yes

dot_Business_Phone

String

50

Yes

dot_Business_Fax

String

50

Yes

dot_Mailing_Addr

String

50

Yes

dot_Mailing_City

String

50

Yes

dot_Mailing_St

String

50

Yes

dot_Mailing_Country

String

50

Yes

dot_Mailing_Zip

String

50

Yes

dot_Mailing_Phone

String

50

Yes

dot_Mailing_Fax

String

50

Yes

dot_dateLastUpdated

Date

50

Yes

The Date/Time that RMIS last received an update for this carrier from the DOT/FMCSA.

VehicleOOS

String

50

Yes

Obsolete, replaced by CSA SMS data. Will always be empty.

DriverOOS

String

50

Yes

Obsolete, replaced by CSA SMS data. Will always be empty.

HazmatOOS

String

50

Yes

Obsolete, replaced by CSA SMS data. Will always be empty.

SafetyRatingDate

Date

50

Yes

Rating date as reported by the FMCSA.

SafetyRating

String

50

Yes

Current Safety Rating
Most common results are:
Satisfactory (“S” on Census file)
None (“N” on Census file)
Conditional (“C” on Census file)
UnSatisfactory (“U” on the Census file)

Note: A SafetyRating of “Insuf. Data” can be shown if the carrier’s rating is no longer being being shown by the FMCSA due to an OPERATING STATUS of OUT- OF-SERVICE or other reason.

SafetyReviewDate

Date

50

Yes

Review date as reported by the FMCSA.

SafetyReviewType

String

50

Yes

Rating type as reported by the FMCSA.

DriverSEA

String

50

Yes

Obsolete, replaced by CSA SMS data. Will always be empty.

VehicleSEA

String

50

Yes

Obsolete, replaced by CSA SMS data. Will always be empty.

SafetyManagementSEA

String

50

Yes

Obsolete, replaced by CSA SMS data. Will always be empty.

TotalTrucks

String

50

Yes

Obsolete, replaced by CSA SMS data. Will always be empty.

TotalAccidents

String

50

Yes

Obsolete, replaced by CSA SMS data. Will always be empty.

Ratio

Dec

50

Yes

Obsolete, replaced by CSA SMS data. Will always = “0.0”

OperatingStatus

String

50

Yes

Operating status from the FMCSA website. Common values are:
OUT-OF-SERVICE: Carrier is under any type of out-of-service order and is not authorized to operate.
AUTHORIZED FOR { Passenger, Property, HHG }: This will list the specific operating authorities the carrier (or broker) is allowed to operate.
NOT AUTHORIZED: Carrier does not have any operating authority and is not authorized to operate.
ACTIVE: Carrier is authorized to operate.

For more information, see:
http://safer.fmcsa.dot.gov/saferhelp.aspx#OOS

OutOfServiceDate

Date

50

Yes

If the FMCSA has marked a carrier as out of date the OutOfService date will be shown. For carriers that are in service this field will be empty.